Ensuring that Dialogues are closed in a timely manner helps to keep records accurate and ensure that all Customer feedback is addressed.
- Dialogues may be closed through the process of replying.
- Dialogues for which no Reply button is displayed must still be closed. For example, if a Customer has provided a phone number and no email address, the returned phone call can be logged as an Action Taken in Internal Comments and the Dialogue can be closed.
- Anonymous Dialogues must be closed. A Reply button will not be displayed, and follow-up may only include internal Comments and actions (re-assignment, Tags, etc.).
- A Dialogue may also be closed by clicking on the Close tab to the right of Reply and Comment.
A closed Dialogue will be evident from the Status field, a lock on the Reply button, disabled buttons/fields, and its appearance in the Closed Dialogues folder. To re-open, switch status to In Progress.
Note: By default, if an email address has been provided and no opt-out settings have been changed, closing a Dialogue will send the Customer a Feedback Form. Learn more under Customer Feedback Form.